ANALYSIS OF THE IMPLEMENTATION OF DRAPPING AND DESTRUCTION OF MEDICAL RECORD FILES

Abstract

The implementation of drapping and destruction of medical record files at Nashrul Ummah Lamongan Islamic Hospital aims to reduce storage burden, facilitate file retrieval, lessen staff workload, prevent misfiling, and ensure efficient supervision and maintenance of active and useful medical records. This study employed a qualitative research design with a descriptive approach. Data were gathered through interviews, observation, and documentation, involving key informants such as the head of the medical records unit, storage and distribution officers, and registration officers selected through purposive sampling. Data analysis followed a process of data reduction, presentation, and drawing conclusions. Findings indicated several aspects of implementation. In terms of personnel (man aspect), only two officers met the educational qualifications for managing drapping and destruction of medical record files, highlighting a lack of knowledge and training in procedural steps. Financially (money aspect), there was a budget plan for this activity. However, in methodological aspects (method), although Standard Operating Procedures (SOPs) were available, they were not consistently implemented according to established policies. Mechanically (machine aspect), equipment such as shredding machines and specialized scanners were present. Materially (material aspect), while medical record storage racks existed, specific racks for inactive files were absent. Documentation regarding the destruction of medical record files also lacked evidence. To improve the situation, it is recommended that hospital management prioritize training for staff involved in Drapping and destruction medical record files or undertake further studies and evaluations. This approach aims to ensure that activities adhere to SOPs, enhancing efficiency and compliance with established protocols